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Virtual Assistant Use Cases Real Estate

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Task

Appointment Scheduling

Keeps leads in the sales funnel by making and receiving calls, responds to queries, forwards hot leads to managers or agents, and ensures everyone on the team has accurate data from appointments.

Task

Bid Management

Scrapes tender databases and websites for suitable opportunities, researches tendering organizations and their buyers, proofreads drafts of tenders, ensures certificates and documents are complete.

Task

Designing Collateral

Creates brochures, blogs, slide shows, and other promotional or informational materials, ensures all marketing materials are up-to date, proofreads collateral before printing or publishing through social media.

Task

Creating Listing Websites

Facilitates easy remote engagement with prospects by using online software like Rela to set up and populate listing websites, uploads photos of properties, sees to it that all listings have well-lit, high-resolution images.

Task

Lead Generation

Attracts and converts prospects with marketing material, ensures that the company has correct contact details online, contacts and follows up with leads on social media, sends brochures and informational emails to prospects.

Task

Monitoring GMB Listings

Reviews properties’ Google My Business listings and checks if they have correct addresses, photos, and contact details, proofreads GMB Q&A section, checks if links redirect to the right online assets.

Task

Negotiation Support

Helps all parties stay satisfied with the deal through accurate, well prepared sales documents, monitors closed deals through customer relationship management software, maintains databases & property catalogs.

Task

Office Administration

Handles invoicing, fills out booking forms, orders supplies, schedules meetings & appointments across team members’ calendars, maintains the business’ electronic filing system, makes travel arrangements.

Task

Project Management

Makes sure all team members are updated on projects through management tools like Monday.com & Google Suite, sends weekly email updates, joins client calls, & prepares minutes of meetings.

Task

Property Appraisal

Checks properties’ curb appeal through Google Street View, researches nearby schools & businesses, calculates ARV, analyzes comparables, and identifies home utilities suppliers in the area.

Task

Property Sourcing

Makes teams more efficient by handling market mapping and keeping records or documentation of monthly rentals, mortgages, insurance policies, fixture installation, and other expenditures.

Task

Setting Up 3D Tours

Uploads or downloads videos and photos through image hosting services for use in 3D tours, ensures tours have the right informational tags, checks if asset links redirect to the right photos and videos.

Scale Services Commonly Utilized by Real Estate Companies

Real Estate Assistant

All clients receive access to the Scale Support app – a specialized app, perfected using our years of experience managing remote teams.

Starts at $849 per mo.

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Lead Gen Assistant

Fill up your calendar with engaged prospects, minus the heavy lifting Your Scale lead generation assistant can work on essential tasks.

Starts at $849 per mo.

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Live Receptionist

If you're a customer of Scale Support, or are interested in adding Scale Support to your Reception, the two integrate seamlessly.

Starts at $299 per mo.

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